The department was established by the order of the rector of Mingachevir State University dated October 25, 2019. The department is guided by the “instruction on clerical work in state authorities, institutions, organizations and enterprises” approved by the decree of the president of the Republic of Azerbaijan, the regulation on the Higher School, the orders and resolutions of the Ministry of Education, as well as the head of the Higher School. The work (activity) plan is drawn up separately for each academic year and approved by the rector. The department is headed by the head of the department, who is directly subordinate to the rector of the University. The head of the stationery is appointed and dismissed by the rector of the University. The head of the department is in charge of the activities of the department, carries out the tasks specified in the regulation and is responsible for fulfilling the assigned tasks.

• To organize Mingachevir State University clerical work accurately and without interruption;
• Submitting incoming documents from the Presidential Administration of the Republic of Azerbaijan, the Cabinet of Ministers, the Milli Majlis ( National Assembly), the Ministry of Education, educational institutions and other departments and organizations to the management for timely review, registering them after they have been written, and distributing them to relevant departments and faculties;
• To organize the reception of internal documents properly, submission to the management, registration, storage, timely and prompt delivery of relevant documents, construction, as well as permanent protection;
• To organize the preparation of individual projects, orders and decrees, letters, references and other documents on the instructions of the management and their agreement with the relevant structural units;
• To control the execution of documents;
• Placement of archival documents, acceptance of documents from structural departments of the university, examination, preservation, preparation for handing over to the state archive, and providing references to incoming applications about archival documents.